Data entry is the process of transforming information into electronic forms through the use of data processing or word processing software installed on a computer. It may sound a bit complicated, however, anybody can get these jobs even without prior experience.
Beginner level jobs for data entry can be done by people with no past experience, however, a good keyboarding speed is a prerequisite. It normally requires individuals who are able to pay attention to detail. As much as the required keyboarding speeds vary from employer to employer, all jobs dealing with entering data require the performers to be able to enter the data at speeds set by the employer.
How to get the job
Plain data entry employment is not too difficult to come by nowadays. In many sectors, it is part of other jobs like a phone representative or telemarketer. Keeping that in mind, this is the procedure of getting employment:
1. Improve your typing skills
This can be done by referring to free tutorials available for most office software. Familiarity with company software is required by most employers and any company looking for data entry personnel will want you to be familiar with the software they use. Not knowing how to use the software may make you lose out on employment, as most companies will not have the time and resources to train you. Typing skills, such as ten keying, is important for jobs which involve frequently entering numbers. The most commonly used software include Open Office and the Microsoft Office Suite.
2. Go through the classified job listings in your locale
Peruse job listings in your area with this job title. These jobs can be titled ‘Office Associate’ or ‘Office Assistant’. These opportunities are normally advertised through online job sites and personnel staffing firms. Call the company and request for a job description to confirm if your skills match the advertised job description.
3. Submit a CV and cover letter to the companies which have listed jobs.
It is important to double check your documents zealously, as any formatting or spelling mistake can cost you your job prospects. A functional resume is preferred over a chronological resume because functional resumes lay more emphasis on your strongest skills.
4. Follow up
This can be done with a phone call after a period of time following the application, usually a week. Inquire if the job has been filled or if they need any information from you. This makes them think of you as a serious applicant and a go-getter who follows through.
Connect with people who have gotten employed with larger companies. Request them to keep you in the know in case of any job openings.
Alternatively, you can seek employment with a temp agency. This is because many companies lack the time and resources to use in testing or training applicants. These agencies normally test your office skills, familiarity with office software, and typing skills. They then market you to prospecting companies, increasing your chance of acquiring the job.